A quick guide on how to get your users, groups and courses ready for the new academic year.
As the new academic year begins, Admins or HoDs should ensure that the correct users, groups, and courses are set up on their account, ready for the new term.
If you're an Admin or HoD in charge of getting things ready, here is what you need to do:
- Review any existing groups you plan to continue using. If needed, you can rename a group (e.g., change "Year 10" to "Year 11") and add or remove students and teachers as necessary. For more information, see editing existing groups.
- Archive groups you no longer need. Don't worry: archiving groups does not automatically archive the students in those groups, so you will be able to organise those students in their new groups if you need to. If you do wish to archive all the students in the group, please click on "I also want to archive students in this group" (be aware that you will only be given the option to archive a student when they are only in one group).
- Archive teachers and students who no longer need access to the platform. This will help you avoid reaching your subscription's user limit and free up space to add new users as needed.
- Check that you're happy with the user roles of the members of staff on the site. Decide whether you want each member to be Admin, HoD or Teacher and make changes, depending on what they will need to be able to do on the site (not necessarily in the role they have in the school).
- Create new teacher accounts for the new members of staff.
- Create new student accounts for those students that have not used the platform before. Any student that already had an account, will continue to use that account.
- Create the new groups that you will need this year. Remember to add teachers, students and the course(s) to the group(s).
Once this is done, you're ready to go.
If you have any questions or you need help fast, there is a special chat feature on the admin pages. You can search directly for help articles or chat to us direct.
We're aware that teachers are busy people, so we are more than happy to help you get your account ready. Just get in touch with us and let us know how we can help 😊.